Visitors arrive to an office for a myriad of reasons. They could be showing up for a meeting, making a delivery or interviewing for a job. No matter their purpose, it's essential for companies to implement a visitor management system for their offices. Will this mean the elimination of receptionists or a reception area?

Reception areas have a purpose, just as visitor passes and access control systems do. However, in a modern office, it’s possible to streamline identity and access management without the traditional burden placed on the receptionist also streamlining their workload to allow for a much more smoothly run office. In doing so, visitor experiences could potentially improve across the board.

Cloud-Based Visitor Management Solutions

As more offices are operating using cloud-based solutions, they are realizing the added conveniences, including the implementation of a virtual visitor management system. These systems work by granting access and tracking those who come into your office via technology. Traditionally, visitors to an office would sign in using a clipboard and a piece of paper or require an intercom system with someone on the inside manually activating an unlock signal.

By using a visitor management system, it’s possible to streamline the entire process, thus eliminating the clipboard and paperwork. Openpath can automate the visitor management process using a visitor management feature that’s built into the system. All you have to do is send a text message to visitors and it automatically grants them access. Then, that access is reported to the cloud-based visitor log.

Streamlining Visitor Management

Implementing an access control system is beneficial to companies not only for managing visitors and office security but also for streamlining practices. Because individuals are arriving at businesses for meetings throughout the day, the use of an access control system helps eliminate time wasted during security checks and the resulting schedule delays. This kind of automation can help lead to companies operating more efficiently, which results in more efficient business meetings.

Scaling Visitor Management

Employees are working in a world where security is a priority. Therefore, identity and access management tools for entering the workplace are essential. When employees know these tools are in place for visitor management, it provides peace of mind as they come and go. The main reason is that employees can know at a glance who is in the building, their purpose and how long they’re potentially staying.

Companies utilizing these systems can also run remote, real-time analytics reports to monitor where employees are, track a visitor’s location and ensure no one is entering unauthorized areas. With these heightened security measures, employees feel safer in their workplaces. Visitors also feel at ease because they know they’re entering an establishment with state-of-the-art monitoring.