After a decade of expansion, your company has offices in Manhattan, London, Beijing and Tokyo. Now you’re moving into Latin America. As CEO of the company — and thanks to cloud-based access control management systems — you can manage these offices from anywhere.

In the age of cloud management, remotely overseeing multiple offices is easy. No more local servers. All it takes is an internet-connected laptop to access a cloud-based console.

Why Is Everyone Moving to Cloud Management?

Fifteen years ago, businesses needed a local server to manage access control, hold client information and safeguard company secrets. They also needed an IT specialist to keep it running and prevent cyberattacks. That’s prohibitively expensive for a small- to medium-sized company.

Cloud-managed services are the solution. These services offer affordable, third-party information management and tech support to help your business run more efficiently. Cloud-based services are hosted on a system of remote servers over the internet, meaning you don’t need a dedicated server specialist to maintain them – it’s taken care of for you.

The cloud managed service provider will take care of the following:

  • Network operations:

    24-hour troubleshooting, management, monitoring and supervision of network servers, firewalls, databases, devices and other services.

  • Cloud storage:

    Providing seamless remote access to data via the internet from any company workstation – or internet-connected device – throughout the world.

  • Cloud data security:

    Up-to-date encryption and security to protect server information and access.

  • Application stacks:

    The standard suite of applications included on workstations such as word processing, spreadsheets and company-specific tools.

  • System optimization:

    Performance checks, monitoring, reporting, backups and recovery.

  • Integration with third-party vendors:

    Cloud-based systems make it easy to connect with countless third-party vendors — like Openpath, which offers a seamless that integrates with applications you use every day like Google G Suite and Slack.

Let’s take a closer look at six benefits of working with a cloud managed services provider.

1. Build a Truly Virtual Office With Employees Throughout the World

Cloud managed service providers give you complete location flexibility. Maybe you need to set up an office for a month in Shanghai. No problem: rent a temporary space, log your team into the cloud and you’re ready to go.

Many companies require a physical space somewhere in the world. Other businesses don’t. Regardless of your situation, liberating your business from a physical server offers complete flexibility. With cloud managed service providers, you can maintain a truly virtual company with thousands of employees in different countries — all from your home in Hawaii.

Unlock the doors in Tokyo. Turn down the air-conditioner in Manhattan. Get a live view of accounting, sales and performance metrics for the entire company. Hold an impromptu video conference with all your managers.

2. Less Expensive Than an In-House Team of IT Experts

Staffing a team of IT professionals to manage cloud computing doesn’t make sense for small- to medium-sized firms. A third-party cloud management provider lets you bypass the hiring process and streamline staffing requirements to save your business a lot of money.

These services offer monthly rates that you can adjust as required. Expanding offices? Easily add on additional entries and users in your cloud-based access control system at any time. Need to downscale? Not a problem – cloud managed services mean you only pay for what you need.

3. Future-Proof Your Network Systems and Applications

There’s a term in the IT industry called “future-proofing.” It means your system will never be obsolete, and cloud management is the key to achieving this. Many companies struggle with outdated systems because a complete redesign is too expensive. They also have trouble keeping their IT staff trained and up-to-date on the latest technologies. Your cloud managed service provider will automatically install system upgrades, so your networks and application stacks never fall behind the times. 

4. Eliminate Workflow-Disrupting System Outages

When the system goes down, profits come to a halt. Cloud managed service providers can prevent this with 24-hour monitoring, regular audits and support to build more robust infrastructures. Part of the reason why they can do this relates to the constant scanning and monitoring of the network — which is essential for smooth and constant operations. A cloud managed provider resolves problems before they result in a company-wide blackout.

5. Emergency Backup and System Recovery

Cloud management adds redundancy and resiliency to prevent costly data loss. If your system gets breached, attacked by hackers, corrupted by viruses — or if your office burns in a fire — the cloud managed provider has your back. The best cloud managed service providers will maintain your servers on multiple cloud platforms to achieve the highest level of redundancy and resiliency. Recovering the system is easy when an exact copy exists on multiple, cloud-connected servers.

6. Integration with Cutting-Edge Third-Party Tech

A final benefit of cloud managed service providers is the easy integration with third-party vendors. For example, with Openpath, you can take advantage of native integrations like Google G Suite and Azure Active Directory to keep your users in sync, as well as applications that you use every day, like Slack.


At Openpath, we’re fascinated by all technology that makes the management of your business easier. That’s why we designed our cloud-based access technology. We want you to experience top of the line security without sacrificing convenience and affordability. Contact our team of access control experts and let us help you with your questions today.

Additional Resources